Director of Office of the Vice-Chancellor:
Professor / Omar Abdullah Alshaghieh### Extension Number: 8788
Overall Objective:
Completion and follow-up of all administrative work, organization of work and supervision of employees in the agency.
Tasks:
1- Following up and completing administrative and financial matters related to the office of His Excellency the Vice President for Development and Quality.
2- Preparation and organization of meetings and communications and gatherings in coordination with the technical office, and scheduling appointments in consultation with His Excellency the Vice Chancellor.
3- Supervision of editing work and preparing responses and letters, and supervising incoming and outgoing correspondence from the office of His Excellency the Vice-Chancellor after it has been directed and reviewed and approved.
4- Working on establishing a confidential office for the agency and organizing it and supervising it.
5- Receiving Visitors and Clients, Answering Inquiries, and Handling Phone Calls, Faxes, and Emails.
6- Referral of transactions to the relevant authorities to complete and prepare the necessary responses based on the directions of His Excellency the Deputy Minister after directing them.
7- Supervision of agency staff and monitoring their performance, developing their capabilities, and working to develop human resources within the agency.
### Periodic Reports Preparation for Employees in the Office of His Excellency and the Deputy, and their Evaluation to Achieve Performance Improvement and Operational Efficiency, in coordination with the Performance Measurement Unit.
9- Scheduling meetings for His Excellency the Vice-Chancellor as per instructions.
10- Organizing and Following Up on Official Trips of the Deputy Minister Within and Outside the Kingdom.
11- Awareness of the systems and regulations of the Ministry of Higher Education and the Ministry of Civil Service, and their application to all activities of the Agency.
12. Performing any other tasks assigned by the Dean of Development and Quality Affairs.
Achievements of the Director’s Happiness:
1- Contributing effectively to the University Agency for Development and Quality obtaining ISO 9001-2008 certification.
2- Accomplishing all administrative and financial tasks for the Office of His Excellency the Vice President for Development and Quality, ensuring the achievement of the Agency’s vision and mission.
3- Supervision of the preparation of replies and letters and correspondence received and sent from the office of His Excellency the Vice Chancellor, which amounted to approximately 8,000 letters and communications.
4- Implementation of training courses to develop the skills of agency staff and develop human resources in the agency, as well as monitoring their performance.
5- Receiving Delegations and Distinguished Guests, including a visit by a delegation from Saudi Universities to the University Development and Quality Agency during their visit to the University Hospital on Sunday, 15-2-1436H.
6- Formatting and arranging all visits and meetings of the Deputy Rector that take place outside the Agency with government or non-governmental entities as well as conferences.
7- Responsibility for securing and updating electronic data and information at the agency, in addition to preparing data backups on computers.
8- Preparing annual performance reports for agency administrators.
9- Preparation of the University’s Agency Budget for Development and Quality.
10- Completion of approximately 3,799 electronic transactions on the Administrative Communication System.